Most NGOs hit a wall when they try to grow — more staff, more donors, more locations brings more spreadsheets, more workarounds, and more things slipping through the gaps. NGOERP gives you the systems to grow without that chaos. One platform for HR, finance, and procurement, built for how Indian NGOs actually operate.
Track record
Built by GXCO, which has implemented ERP and data systems for multiple NGOs across the Indian development sector since 2023.
Most NGOs don't have a technology problem. They have an accumulated workaround problem.
It started small — a shared Google sheet for HR, project data on individual laptops, WhatsApp for approvals. Each workaround made sense at the time. Together, they created something nobody planned for: a fragile, people-dependent system that breaks every time someone leaves, every time a donor asks an unexpected question, and every time you try to grow.
Here's what that looks like in practice across most organisations we've worked with.
HR in one place, finance in another, programme data in a third. Every quarter someone manually stitches these together. The stitching takes weeks, introduces errors, and the moment you submit, the data has already moved.
Your most experienced finance person spends the last two weeks of every quarter not doing finance — but doing formatting, extracting, reconciling, reformatting data for each donor's specific template. This is not a finance problem. It's a systems problem.
Approvals, procurement documentation, bills and invoices — scattered across email threads, physical files, and whoever has been around longest. When an auditor asks for evidence of a specific approval, someone spends three days finding it.
In many NGOs, the system is a person. A Finance Manager who knows where everything is. An ED whose approval is sought verbally. When someone leave — the institutional knowledge walks out with them.
The workarounds that held together at ₹2Cr start collapsing at ₹10Cr. More staff, more donors, more locations — the same fragile system, now under more pressure. You can't fix a scaling problem by working harder inside a broken system.
NGOERP comes with comprehensive modules for HR, Finance, and Operations — built specifically for Indian NGOs. No separate systems. No integrations. Just one platform that works.
Dashboard View
Screenshot coming soonBudget Utilisation
Screenshot coming soonProcurement Workflow
Screenshot coming soonWe're continuously adding features based on what NGOs actually need. Your organisation can vote on upcoming features — the most requested features get built first.
Feature voting is available to all organisations using NGOERP. Once you're onboarded, you'll get access to our feature roadmap and voting system.
Get started to vote on featuresNGOERP is built on Frappe, one of the world's leading open-source application frameworks. Frappe powers ERPNext, used by thousands of organisations globally — which means the foundation underneath NGOERP is robust, regularly maintained, and not dependent on any single vendor.
For your NGO, this means you are never locked in. The platform can be customised as your organisation grows. And because Frappe is open source, there are no per-user licensing fees that make enterprise software unaffordable at scale.
NGOERP is a custom application built on top of Frappe — which means you get the full reliability of the Frappe ecosystem plus the workflows, reports, dashboards, and compliance templates specifically designed for the Indian development sector.
Open source means your data and your system are always yours. You're not dependent on any single company's commercial decisions.
ERPNext and Frappe power thousands of organisations worldwide. The reliability and performance comes proven.
As your NGO grows — more staff, more donors, new programme areas — NGOERP grows with it. No expensive migrations.
NGOERP pricing is structured in three layers — Hosting (your infrastructure), Support (your team's access to help), and Development (custom features when you need them). Choose what fits your organisation today, and scale up as you grow.
We're also always looking for ways to reduce our costs and pass those savings on to you. If pricing is a concern, please reach out — we'd love to find something that works for you.
For organisations outside India or with annual budgets above ₹30Cr, contact us for custom pricing.
We're onboarding our first 5 partner organisations who will help shape NGOERP's final product roadmap as we move toward full market release.
As an Early Partner, you get:
Applications close March 31, 2026
Only 5 spots available.
NGOERP is built for Indian NGOs and development sector organisations that multiple donor projects and have outgrown spreadsheets but don't have a full IT team to manage complex enterprise systems.
For larger organisations or those with multi-country operations and specific requirements, we offer custom implementation with dedicated hosting, exclusive IP, and tailored support arrangements. Reach out to discuss your needs.
We currently work with organisations across:
You're managing multiple donor-funded projects and need real-time fund utilisation visibility
You have dedicated Finance and/or HR staff currently spending too much time on manual processes
You need audit-ready financial records and reports for your donors and auditors
You want a system your team can actually use — without a full-time IT department
You're ready to move beyond spreadsheets and invest in systems that support your growth
NGOERP is built by GXCO, a technology implementation partner that has worked with development sector organisations since 2023. Our team has implemented ERP, data management, visualisation, and custom application systems for multiple NGOs across health, livelihoods, education, and community development sectors.
We've sat in the finance meetings. We've mapped procurement processes from scratch. We've built the utilisation dashboards that donors actually use. NGOERP comes from that experience — not from a generic software template.
GXCO is based in India and works exclusively with development sector organisations. Our mission: help NGOs scale up without losing control — by building systems that bring structure without rigidity.
NGOERP is a product of GXCO.
Learn more about GXCO →Book a free 30-minute discovery call. We'll understand your current systems, your biggest pain points, and whether NGOERP is the right fit — no pressure, no sales deck.